Closing a Receivables Month

Tenant Accounts Receivable closes receivables months per development. Closing a receivables month for a development prevents the further entering or editing of any transactions for that month for that development in the Tenant Accounts Receivable program.

Note: Closing receivables months does not close fiscal periods in the General Ledger program. You must use the General Ledger program to close fiscal periods.

Caution! It is very important that you do not close a receivables month until you are certain you have entered all transactions for that month. Closing policies vary among agencies. We recommend you close each receivables month between the first day and the tenth day of the following month. Under normal circumstances, you should never close a receivables month before the end of its last business day.

1. On the Main Menu screen, click PERIODIC. The Periodic Processing screen opens.
2. Select theMonthly tab and click CLOSE MONTH PROCESS. The Close Month Process Wizard is initiated.
3. Click START and verify or enter the monthand yearof the month you wish to close. The wizard will close this month and any prior months you have not already closed.
4. Click OK to save your choices. A green checkmark appears next to the Select Closing Month step, verifying that you have completed it.
5. Click NEXT to continue and check the checkboxes of the developmentsyou want to work with. By default, all developments are checked.

Hint: Click to check all checkboxes; click to uncheck all checkboxes.

6. Click OK and then click NEXT. The Select Registers for Close Month screen appears with all available registers displayed in a table.
7. If necessary, highlight and click to print any registers for review and for your records.

Hint: Click on the toolbar to access the Browse Registers screen. From this screen you can set up, edit or delete a register. See "Setting Up Registers"

8. Click to return the wizard and then click NEXT to prepare the transactions that will post to the General Ledger as a result of closing this month. A green checkmark appears next to the Prepare Posting step when it is completed.

Note: If there are errors found during preparation of the transactions, error reports appear with descriptions of the errors and instructions on how to remedy them.

9. Click NEXT to continue. The Pre-Posting report appears with all transactions to be posted displayed.
10. Review and confirm the posting information and click to print the report, if necessary.

Note: If the Pre-Posting report is out of balance, a warning message appears and you will not be able to continue the closing process.

11. Click CLOSE to return to the wizard.
12. Click NEXT. The Select Other Close Month Reports screen opens.
13. Check the checkboxes of each report you wish to print and click OK to print the selected reports. If you selected at least one report, it opens in a report preview screen. If you selected more than one report, each report opens sequentially in its own report preview screen.
14. View, print, and/or save the reports, as needed.
15. Click CLOSE to exit the report preview screens. When you close the preview screen for the last report (or if you selected no reports), a green checkmark appears next to the Print Out Other Reports step, verifying that you have completed it.
16. Click NEXT. A message box appears, informing you that you have successfully completed the wizard.
17. Click OK through the message. You have successfully closed a receivables month!

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